Thursday, February 21, 2019
     

MINUTES FOR FEBRUARY 4, 2019

BOARD OF CHEROKEE COUNTY COMMISSIONERS

CHEROKEE COUNTY, KANSAS

Chairman Cory Moates called the regular session of the Cherokee County Board of Commissioners (The Board), to order at 9:00 a.m. on Monday, February 4, 2019 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas.  Jim Tunnell opened the meeting with prayer followed by the Pledge of Allegiance.  Commissioners Cory Moates, Neal Anderson, Myra Carlisle Frazier, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.

Members of the press present:  Larry Hiatt

A motion was made by Commissioner Anderson to approve the Minutes of the January 28, 2019 BOCC meeting as written.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

Renee Charles, representing the Historic Route 66 Association, appeared before the Board regarding the Rainbow Bridge.  They would like the Board to consider sandblasting and repainting the bridge.  She stated that grant funds could be available for the project.  She will contact the National Park Service and inquire about a grant.

A motion was made by Commissioner Moates for an attorney/client executive session for policy purposes to reconvene back in the Commission room at 9:12 a.m.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0 at 9:07 a.m.

The meeting reconvened at 9:12 a.m.

No action was taken during the executive session.

Leonard Vanatta, County Road Supervisor and Louis Schreiner, County Lot Supervisor appeared before the Board on county road business.  Leonard provided job descriptions for the positions in the Road & Bridge Department.  Louis presented a quote from Stronghold Data for a new shop computer for the Board to review.  The Board took it under advisement.

A motion was made by Commissioner Moates to enter an attorney/client executive session for policy purposes with the Board, Leonard Vanatta, Louis Schreiner, Counselor Wright, and Clerk Edmondson to reconvene in the Commission room at 9:45 a.m.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0 at 9:35 a.m.

The meeting reconvened at 9:45 a.m.

A motion was made by Commissioner Moates to move Brad Oehme from utility truck driver to diesel mechanic at a rate of $16.56 per hour.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to provide James Johnson a pay increase to $15.62 per hour.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Moates to move Jared Glover to the position of bridge foreman at a rate of $17.02 per hour.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

Matt Godinez, Executive Director of the SEK Regional Planning Commissioner, appeared before the Board to introduce himself as the new director.  He provided an overview of their programs and services that they offer.

Clerk Edmondson presented a letter of interest from Clark Hall for the vacant position of Spring Valley Township Trustee.  He also presented a letter of interest from Mary Hill-Crosby for the vacant position of Crawford Township Trustee.

Commissioner Moates stated that Clark Hall and Matt King have expressed interest by letter in serving on the Spring Valley Township Board.

A motion was made by Commissioner Anderson to appoint Clark Hall to the Spring Valley Township Board as Trustee.  The motion was seconded by Commissioner Moates.  The motion carried 2-1 with Commissioner Frazier voting no.

Counselor Wright presented a draft resolution to assess a $2.00 service fee for drivers’ licenses for a second read by the Board.

A motion was made by Commissioner Moates to approve Resolution 03-2019 to authorize the County Treasurer to assess a $2.00 service fee for processing Kansas drivers’ licenses, identification cards, real ID’s, and address changes.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

Counselor Wright stated that she had reviewed the law regarding the alcoholic liquor tax revenue spending.  She stated that the revenue is split in thirds evenly between the General Fund, the Special Alcohol Fund, and the Special Parks & Recreation Fund.  She stated that spending from the Special Parks & Recreation Fund can be used only for the purchase, establishment, maintenance or expansion of park and recreational services, programs and facilities.

A motion was made by Commissioner Moates to pay the storm siren invoice from the Equipment Reserve Fund.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.  FEMA will reimburse the fund for 75% of the total cost of the project.

Department Heads - Monthly Reports

Officials met with the Board for their routine monthly meeting for the purpose of updating the Board on happenings within each department, with the following department heads present:  Barbara Bilke, Register of Deeds; Betha Elliott, Health Department; David Groves, Sheriff; Deana Randall, Human Resources; Jacob Conard, County Attorney; Janet Miller, Economic Development; Jason Allison, Emergency Management; Logan Grant, Noxious Weeds; Mark Hixon, Appraiser; Ralph Houser, Maintenance; Raven Elmore, Treasurer; Rodney Edmondson, Clerk & Election; and Wayne Elliott, 911 Addressing & Mapping.

Barbara Bilke reported that they processed 30 passports in January.  The fee for passports has increased to $35, up from $25.

David Groves reported that it has been a very busy winter for his department.  He has two employees that are deployed or preparing for deployment.  He informed the Board that he has purchased a device that will extract data from cellphones, to be used for investigative purposes.  He has made the device available to all cities and KHP as well.

Nathan Coleman reported that in January they filed 22 felony cases and 8 misdemeanor cases in addition to all of the juvenile and traffic cases.

Jason Allison reported that they issued six septic permits and performed eight inspections on open systems.  They are currently working on 10 illegal dumping sites.  He stated that all storm sirens have been tested and the batteries replaced as needed.

Logan Grant stated that he has the annual conference next month.  He stated that the annual report has been sent off.  He has had customers in to purchase chemicals already this year.

Raven Elmore reported that all bank accounts are balanced and reconciled daily.  She is preparing to tackle the old accounts next.  They are getting the Clerk’s Office involved today in the daily balance of accounts.

Rod Edmondson reported that his office will be training with CIC this week on the new tax system.  He stated that he is working on final quotes for new election equipment that was budgeted for in 2019 to bring to the Board for consideration.

Wayne Elliott reported that they issued one new address, issued three building permits, sold $70.00 in maps, and made four new street signs in January.

Jacob Conard reported that the January case filings were 75% non-county residents.  He stated that his office is preparing for training from the National District Attorneys Association on collecting social media evidence.

Commissioner Moates asked the department heads to bring to the Board a job description for their employees.  If none exists, he asked them to create one.

A motion was made by Commissioner Moates to have KissTECH install the audio system in the commission room as quoted at a cost not to exceed $4,000.  The purchase will be made with County General Recreation Funds.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint Jim Burton Chairman of the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Frazier to appoint Jenifer Fagan to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was seconded by Commissioner Moates to appoint Josh Cahoon to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint Michael Robison to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Frazier to appoint Sue Drennan to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Anderson.

A motion was made by Commissioner Moates to appoint Angela Feldkamp to the Cherokee County Solid Waste Committee. The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint Jim Tunnell to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Frazier to appoint William Woolston to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to appoint Richard Mallatt, Jr. to the Cherokee County Solid Waste Committee.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

John Collins and Dallas Knighton from Fabick CAT appeared before the Board regarding the Product Link devises being installed on equipment at the county lot.  They provided a breakdown of the capabilities of the devices as well as the options and pricing available for the service.  Depending on the service desired, they would need to check non-Caterpillar machines for compatibility.  Fabick is offering a 30 day trial for the Vision Link service that provides a multitude of data for each machine.  The cost of Vision Link ranges from $72 to $204 per machine per year depending on the level of service desired.  The Board could decide at that time if it wants to continue with that service.

A motion was made by Commissioner Moates to try Vision Link with Fabick CAT on a trial basis for 30 days.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

The Board set next Monday, February 11, 2019 at 12:00 p.m. in the break room for training on the Vision Link system.

Commissioner Moates made a motion to adjourn until the next regular meeting set for Monday, February 11, 2019 at 9:00 a.m.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0 at 11:37 a.m.  The Board will not meet on Monday, February 18, 2019 as the courthouse will be closed in observance of the Presidents’ Day holiday.

ATTEST:  Resolved and ordered this 11th day of February, 2019

Click here to view the Minutes PDF file with signatures and attachments.