Thursday, February 21, 2019
     

MINUTES FOR JANUARY 28, 2019

BOARD OF CHEROKEE COUNTY COMMISSIONERS

CHEROKEE COUNTY, KANSAS

Chairman Cory Moates called the regular session of the Cherokee County Board of Commissioners (The Board), to order at 9:00 a.m. on Monday, January 28, 2019 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas.  Commissioner Moates opened the meeting with prayer followed by the Pledge of Allegiance.  Commissioners Cory Moates, Neal Anderson, Myra Carlisle Frazier, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.

Members of the press present:  Larry Hiatt

A motion was made by Commissioner Anderson to approve the Minutes of the January 14, 2019 BOCC meeting as written.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

Jim Burton, representing the Cherokee County Solid Waste Committee, presented a list of names for the Board to consider for appointment to the committee.  The Board placed the item on the agenda for next Monday.

Leonard Vanatta, County Road Supervisor and Louis Schreiner, County Lot Supervisor appeared before the Board on County road business.  Leonard presented a cost estimate for the concrete pipe to be used for a bridge replacement on SW 20th St.  The cost would be approximately $13,000 for three runs of 42” pipe with end sections.  The EPA has agreed to jackhammer the old bridge out and to put the new pipe in place at no cost.

A motion was made by Commissioner Moates to allow Leonard to order the 42” pipe for the project on SW 20th St.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

Louis presented a cost estimate for 60 pair of grader blades from Murphy Tractor at a cost of $74.93 per blade.

A motion was made by Commissioner Anderson to purchase the grader blades from Murphy Tractor as presented.  The motion was seconded by Commissioner Moates.  The motion carried 3-0.

A motion was made by Commissioner Frazier to purchase 12 more product link boxes from Caterpillar for the mowers and backhoes at an approximate cost of $3,000.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates for an executive session for the discipline of non-elected personnel with the Board, Counselor Wright, Clerk Edmondson, Leonard Vanatta, and Louis Schreiner.  The meeting will reconvene at 9:50 a.m. in the commission room.  The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 9:40 a.m.

The meeting reconvened in the commission room at 9:50 a.m.

Louis stated that the shop computer needs upgraded to handle new software.  He presented the minimum configurations as recommended by Caterpillar.  The Board asked him to get a couple of estimates for a new computer.

Clerk Edmondson presented Supplemental Agreement No. 2 for the Baxter 5th St. Project from KDOT.  The agreement would allow leftover funds to be collected by the County for engineering expenses that were incurred.

A motion was made by Commissioner Moates to sign the supplemental agreement on the Baxter 5th St. Project.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to approve the payroll for the period ending January 18, 2019.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Moates to approve the accounts payable for the period ending January 23, 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

Janet Miller, Economic Development Director, presented a list of names for the Board to consider for the Advisory Committee.  The appointments must be made every two years with terms expiring January 31st of the odd years.

A motion was made by Commissioner Frazier to appoint the named persons as presented to the Cherokee County Economic Development Advisory Committee.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

Jean Pritchett, representing the Columbus Chamber of Commerce, appeared before the Board to renew the Transient Guest Tax Agreement for 2019.  She provided a 2018 expense report and a proposed budget for 2019.  Chairman Moates signed the agreement.

Thomas Niegisch of KissTECH appeared before the Board regarding his proposal to provide a sound system for the Commission room.  The system presented would consist of six microphones and four ceiling mounted speakers with an equipment rack in the adjoining room.  The costs could be reduced by $700 to $925 by using one of the drawers in the Commissioners’ desk for the rack.  The Board took the proposal under advisement.

Counselor Wright presented a draft resolution for the assessment of a $2.00 driver’s license fee as requested by the County Treasurer.  The Board placed the item on the agenda for next week.

Counselor Wright presented the resolution to create three new fire districts in the Lowell, Shawnee, and Spring Valley townships for a second read by the Board.  The resolution allows the County to control the mill levy for fire protection in those three fire districts.  If approved, the resolution will publish once in three consecutive weeks and a public hearing would be set for March 11th at 7:00 p.m. in the District Courtroom.

A motion was made by Commissioner Moates to adopt Resolution 02-2019 as presented.  The motion was seconded by Anderson.  The motion carried 3-0.

Counselor Wright updated the Board on two properties that have been condemned.  Dennis Pope at 10576 NE 30th St. in Weir has contracted with various people to demolish the property himself.  Art Mallory is monitoring the property and will update the Board as needed.  Counselor Wright stated that the property on NE Lawton Rd. has changed hands.  The new owner has contacted Jason Allison and informed him that he is going to clean up the property himself.

Clerk Edmondson informed the Board that he had been contacted by the City of Columbus regarding the condition of the park benches at the Courthouse.  The Board will get with Ralph and discuss options for repair or replacement.

Edmondson presented a resignation from Bill Thomas as the Crawford Township Trustee effective March of 2019.  The Board will need to appoint a replacement.  Edmondson will contact the other Board members to see if they have found someone willing to serve.  The Board placed the item on the agenda for February 14th.  The Board also discussed the vacancy in the Spring Valley Trustee position due to the death of Don Hefley last year.  Matthew King has submitted a letter of consideration for that position.  The Board placed the item on the agenda for next Monday.

A motion was made by Commissioner Moates to appoint Leonard Vanatta as the County Road & Bridge Supervisor for 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint Louis Schreiner as the County Lot Supervisor for 2019.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Frazier to appoint Logan Grant as the County Noxious Weed Director for 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to appoint the American Bank of Baxter Springs, Columbus, and Galena as the official working bank for Cherokee County and all others banks to be recognized as depositories for 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to appoint the Columbus News Report as the Official County Newspaper for 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Moates to appoint Barbara Wright as the Legal Counsel to the Board for 2019.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint Jason Allison as the County Emergency Management Coordinator for 2019.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0.

A motion was made by Commissioner Frazier to appoint Betha Elliott as the County Director of Health for 2019.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

A motion was made by Commissioner Anderson to appoint the Mense CPA Firm, LLC as the Official Auditing Firm for Cherokee County for 2019.  The motion was seconded by Commissioner Moates.  The motion carried 3-0.

Jason Allison presented an invoice in the amount of $38,886.36 for the installation of the two new storm sirens.  He stated that FEMA will reimburse the County $29,164.77 as part of the grant agreement.  The Board placed the item on the agenda for next Monday to allow time to determine what account the funds should be drawn from.

A motion was made by Commissioner Moates for an attorney/client executive session for potential litigation purposes with the Board, Counselor Wright, and Clerk Edmondson.  The Board will reconvene at 11:12 a.m. in the Commission room.  The motion was seconded by Commissioner Frazier.  The motion carried 3-0 at 11:07 a.m.

The meeting reconvened in the commission room at 11:12 a.m.

Commissioner Frazier made a motion to adjourn until the next regular meeting set for Monday, February 4, 2019 at 9:00 a.m.  The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 11:16 a.m.

ATTEST:  Resolved and ordered this 4th day of February, 2019

Click here to view the Minutes PDF file with signatures and attachments.