MINUTES FOR JULY 16, 2018
BOARD OF CHEROKEE COUNTY COMMISSIONERS
CHEROKEE COUNTY, KANSAS
Chairman Cory Moates called the regular session of the Cherokee County Board of Commissioners (The Board), to order at 9:00 a.m. on Monday, July 16, 2018 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas. County Clerk Rodney Edmondson opened the meeting with prayer followed by the Pledge of Allegiance. Commissioners Cory Moates, Pat Collins, Neal Anderson, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.
Members of the press present: Larry Hiatt and Jordan Zabel
A motion was made by Commissioner Anderson to approve the minutes of the July 9, 2018 BOCC meeting as written. The motion was seconded by Commissioner Collins. The motion carried 3-0.
Louis Schreiner, County Lot Supervisor, appeared before the Board on county road business. He reported that Schwab Eaton is moving right along with the right-of-way easements for the bridge project near Faulkner. Commissioner Collins asked Louis to contact Teeters and instruct them to get the two miles of paving completed within two weeks on Sportsman Pit Rd. south of Scammon Rd.
A motion was made by Commissioner Moates to approve the payroll for the period ending July 6, 2018. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
A motion was made by Commissioner Collins to approve the accounts payable for the period ending July 12, 2018. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
Gene Mense of the Mense CPA Firm, LLC appeared before the Board regarding the 2019 budget. He presented a draft budget that reflects a 1.8 mill levy decrease from the 2018 budget. He stated that valuation is up approximately $5 million. He stated that with the tax lid legislation, we start the 2019 budget with the taxes levied in 2018. After consideration of departmental requests for 2019 and other factors, the second draft of the budget would reflect a mill levy for 2019 of 50.219, a decrease of 1.637 mills from 2018. Taxes levied would decrease by $19,745 for 2019. Mense stated that he would review the worksheets and submit an updated draft budget to the Clerk this week for the Board to review next week. Another workshop is scheduled for July 30th if needed. A public hearing will need to be set for final consideration of the 2019 budget.
Mense also reported that the audit of the Treasurer for 2017 is complete. He stated that there were some issues, but nothing he wasn’t aware of. He stated that the bank accounts are now being reconciled by the same amount of difference each month. He stated that the accounts are also being reconciled daily. He stated that all unrecorded items have now been recorded. He feels good about the functions in the Treasurer’s office.
Attorney Joanna Derfelt appeared before the Board. She wanted the Board to know that she is working with Judge Marsh on how to handle potential conflicts if she were to be considered for the contract attorney position if there was an opening or when contracts are considered for next year. She would like to be considered if either of those happens. The Board took it under advisement.
A motion was made by Commissioner Anderson for an attorney client executive session for policy purposes with the Board, Counselor Wright, and Clerk Edmondson for a period of 10 minutes. The motion was seconded by Commissioner Moates. The motion carried 3-0 at 11:51 a.m.
The meeting reconvened at 12:01 p.m.
No action was taken during the executive session.
A motion was made by Commissioner Collins for an executive session for the purpose of non-elected personnel benefits with the Board, Counselor Wright, Clerk Edmondson, and Shelli Daniel. The motion was seconded by Commissioner Moates. The motion carried 3-0 at 12:03 p.m.
The meeting reconvened at 12:13 p.m.
No action was taken during theexecutive session.
Commissioner Moates made a motion to adjourn until the next regular meeting set for Monday, July 23, 2018 at 9:00 a.m. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 12:14 p.m.
ATTEST: Resolved and ordered this 23rd day of July, 2018
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