MINUTES FOR JULY 2, 2018
BOARD OF CHEROKEE COUNTY COMMISSIONERS
CHEROKEE COUNTY, KANSAS
Chairman Cory Moates called the regular session of the Cherokee County Board of Commissioners (The Board), to order at 9:00 a.m. on Monday, July 2, 2018 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas. Commissioner Cory Moates opened the meeting with prayer followed by the Pledge of Allegiance. Commissioners Cory Moates, Pat Collins, Neal Anderson, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.
Members of the press present: Larry Hiatt
David Holmes appeared before the Board seeking a closing date for the purchase of the property located next to the Health Department. The Board set next Monday at 9:30 a.m. for closing.
Christian Engroff appeared before the Board. He is raising funds to go to Fargo North Dakota to a national wrestling tournament representing team Kansas. The Board agreed to make a donation.
A motion was made by Commissioner Anderson to approve the minutes of the June 25, 2018 BOCC meeting as written. The motion was seconded by Commissioner Collins. The motion carried 3-0.
A motion was made by Commissioner Collins to approve the payroll for the period ending June 22, 2018. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
A motion was made by Commissioner Moates to approve the accounts payable for the period ending June 27, 2018. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
Commissioner Moates informed the Board that B&B Bridge Co. has submitted a bid deduction of approximately $25,000 for the Baxter Springs 5th St. Project. He stated that KDOT approves the deduction. There is an anticipated start date between July 16th and July 24th if the contract is awarded.
A motion was made by Commissioner Moates to accept B&B Bridge Company’s bid on the 5th St. Project. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
Clerk Edmondson provided an updated report detailing the township budgets for fire protection for 2019. Commissioner Moates stated that three townships that had met with fire departments and reached an agreement for funding did not follow that agreement. Those townships were Lowell, Pleasant View, and Spring Valley. Moates stated that he has met with Mayors and Fire Chiefs in those townships and they felt that the process should be started to create fire districts in those townships. The Board asked Counselor Wright to review options.
Clerk Edmondson stated that Mary Jones and Carol Phelps have agreed to conduct the LMI Survey in Crestline.
Counselor Wright updated the Board on Oakland Ln. and the consideration to deed the county owned portion of the road to William Asher.
A motion was made by Commissioner Moates to leave it as county owned property. The motion was seconded by Commissioner Collins. The motion carried 3-0.
A motion was made by Commissioner Moates for an attorney client executive session for litigation purposes with the Board, Counselor Wright, and Clerk Edmondson for a period of 10 minutes. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 9:53 a.m.
The meeting reconvened at 10:03 a.m.
No action was taken during the executive session.
A motion was made by Commissioner Collins to take a 10 minute recess. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 10:05 a.m.
The meeting reconvened at 10:15 a.m.
Department Heads - Monthly Reports
Officials met with the Board for their routine monthly meeting for the purpose of updating the Board on happenings within each department, with the following department heads present: Barbara Bilke, Register of Deeds; Betha Elliott, Health Department; David Groves, Sheriff; Jacob Conard, County Attorney; Janet Miller, Economic Development; Art Mallory, Emergency Management; Logan Grant, Noxious Weeds; Mark Hixon, Appraiser; Ralph Houser, Maintenance; Raven Elmore, Treasurer; Rodney Edmondson, Clerk & Election; and Wayne Elliott,911 Addressing & Mapping.
Barbara Bilke provided a report for the first six months of 2018. She stated that they processed seven passports last month.
Betha Elliott stated that they are preparing for school immunizations. She stated that the Health Care Association for this area provided assistance to Greenwood County after their tornado.
Davis Groves stated that July is a busy month with the farm show, fair, rodeo, and another concert at Downstream.
Jacob Conard reported that 153 cases were filed in the first six months of the year with 100 or more being felonies.
Janet Miller stated that they are doing business visits and focusing on entrepreneur activities. They are also planning the fall schedule for classes.
Art Mallory stated that they are working with KDHE on properties to clean up. They are also waiting on approval for the storm sirens grant.
Logan Grant stated that he is still spraying grass and last month sold $3,308.35 in chemicals.
Mark Hixon reported 89 residential property sales through the month of June. That number is ahead of last year.
Ralph Houser stated that Stockton is working on another phase of the maintenance to the Courthouse.
Raven Elmore presented completion documents for the surplus of funds from the Sewer Project for the Board to sign. She has sent Mr. Myers an updated list of delinquent properties in preparation of another tax sale. She stated that the motor vehicle checking account has been lost as a result of changing the password into the account. She has purchased three new computer towers to replace the ones that expired in 2014 and have no support.
Rodney Edmondson stated that they are focusing on the election next month. He hopes to have a budget workshop date set with Gene Mense later this week.
Wayne Elliott reported that they sold 25 maps for $42, issued five building permits, three new addresses, and made 16 street signs last month.
Mark Hixon presented a cost estimate for new tax software from Tyler Technologies. He also provided a cost comparison between CIC and Tyler.
A motion was made by Commissioner Collins for an attorney client executive session for a contract with the Board, Counselor Wright, and Clerk Edmondson for a period of 15 minutes. The motion was seconded by Commissioner Moates. The motion carried 3-0 at 11:20 a.m.
Jason Allison presented contracts with KDHE for the cleanup of properties in Cherokee County. The agreement is for the county in-kind contribution of 25% of the total cost of the project, which will be for the use of county owned trucks for hauling of debris. The Board signed the agreements.
Commissioner Moates made a motion to adjourn until the next regular meeting set for Monday, July 9, 2018 at 9:00 a.m. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 11:46 a.m.
ATTEST: Resolved and ordered this 9th day of July, 2018
Click here to view the Minutes PDF file with signatures and attachments.