MINUTES FOR JUNE 4, 2018
BOARD OF CHEROKEE COUNTY COMMISSIONERS
CHEROKEE COUNTY, KANSAS
Chairman Cory Moates called the regular session of the Cherokee County Board of Commissioners (The Board), to order at 9:00 a.m. on Monday, June 4, 2018 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas. Commissioner Pat Collins opened the meeting with prayer followed by the Pledge of Allegiance. Commissioners Cory Moates, Pat Collins, Neal Anderson, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.
Members of the press present: Larry Hiatt
A motion was made by Commissioner Collins to approve the minutes of the May 21, 2018 BOCC meeting as written. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
A motion was made by Commissioner Anderson to approve the payroll for the period ending May 25, 2018. The motion was seconded by Commissioner Collins. The motion carried 3-0.
A motion was made by Commissioner Collins to approve the accounts payable for the period ending May 30, 2018. The motion was seconded by Commissioner Moates. The motion carried 3-0.
A motion was made by Commissioner Moates for an attorney client executive session regarding Solid Waste Management with the Board, Counselor Wright, and Clerk Edmondson for a period of 10 minutes. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 9:08 a.m.
The meeting reconvened at 9:18 a.m.
Leonard Vanatta, County Road Supervisor and Louis Schreiner, County Lot Supervisor appeared before the Board on county road business. Clerk Edmondson opened sealed bids for dump trucks for the Board to consider. Bids were submitted by Joplin Freightliner and Summit Truck Group. The Board asked Leonard and Louis to review the bids.
The Board signed the agreement with Optic Communications for the widening of 5th St. Project in Baxter Springs.
A motion was made by Commissioner Moates to approve the publishing of a notice to bid for the 5th St. Project in Baxter Springs. The motion was seconded by Commissioner Anderson. The motion carried 3-0.
Counselor Wright discussed the issue of Oakland Ln. being a county road or not. Leonard stated that to his knowledge it was considered years ago, but was never accepted by the county as a county road because it was not up to county specifications. Counselor Wright will notify Mr. Asher. The Board asked Leonard to review the need for a 35 mph speed limit in the area of NE Center Star Rd. just off of Hwy 7.
Leonard and Louis stated that they have reviewed the sealed bids for products that were opened at a previous meeting. They recommended accepting the bids from Teeters Asphalt & Material, LLC; Teeters Paving, LLC; Jim Woods Marketing Inc. for all fuel except Dyed Diesel; MFA Oil for the Dyed Diesel;and Frost Oil.
Commissioner Moates opened the public hearing for the Solid Waste Management Plan at 10:05 a.m. Jim Burton provided an update from the committee regarding the re-write of the plan. Once approved, it will need to be review annually. The goal is to get the plan approved and to apply for grants that would be used to improve the program. The committee is looking into charging a tipping fee and including it in the plan in the future. He stated that the committee is pleased with the plan.
A motion was made by Commissioner Moates to approve the Solid Waste Management Plan as presented by the Committee. The motion was seconded by Commissioner Anderson. The motion carried 3-0. Counselor Wright has prepared a resolution to be considered next week.
A motion was made by Chairman Moates to close the public hearing. The motion was seconded by Commissioner Anderson. The motion carried 3-0 at 10:19 a.m.
Department Heads - Monthly Reports
Officials met with the Board for their routine monthly meeting for the purpose of updating the Board on happenings within each department, with the following department heads present: Barbara Bilke, Register of Deeds; Betha Elliott, Health Department; Deana Randall, Human Resources; Jacob Conard, County Attorney; Janet Miller, Economic Development; Mark Hixon, Appraiser; Raven Elmore, Treasurer; Rodney Edmondson, Clerk & Election; and Wayne Elliott, 911 Addressing & Mapping.
Jacob Conard reported the filing of 36 new cases in May with 23 being felonies. He and his staff have training coming up soon.
Janet Miller reported that they are working on the re-certification of the Work Ready Community Program. They are focusing attention in the area of starting small businesses.
Mark Hixon stated that they are working on validating sales for 2018. There have been 37 sales this year with the appraisal values at 96% of the sale price. He stated that he has noticed a huge interest in the revitalization program.
Raven Elmore reported that Janie will be going to the MOVERS training tomorrow and she will be at a conference in Manhattan next week. The quarterly distribution was sent out last Friday. Gene Mense has been here for two weeks working on the 2017 audit but hasn’t finished yet.
Rodney Edmondson provided an update on legislation that has passed that will affect future elections. The biggest change will be the manual audit of election results that will take effect January 1, 2019.
Wayne Elliott reported that they issued seven new addresses, sold 27 maps for $69.50, issued five new building permits, and created two street signs.
Athena McColm and Margaret McColm appeared at the request of the Board regarding the ownership of the Veteran’s Memorial and the need for insurance coverage. There are several options to consider. Athena stated that they worked hard to raise funds for the memorial and would like to have a say as to what is put on the stones and how it is maintained. Counselor Wright will work on a draft resolution that would create a Commissioners’ appointed “Special Board” for the Veteran’s Memorial.
Scott Jackson, Executive Director of the Spring River Mental Health & Wellness, Inc. appeared before the Board to request funding for 2019. He provided a review of services that they provided for 2017. They are requesting $121,457 in County support for 2019. This is an increase of $5,000 over the 2018 budgeted amount. Their goal is to work with the County over the next few years to increase funding to be at the average amount that the southeast Kansas counties contribute for mental health. The Board took it under advisement.
Will Blanco appeared before the Board to present the 2019 budget request for Ambulance District #3. He reported that collections have increased and payroll expense is down by eliminating some overtime pay. He asked the Board to consider a line item for future ambulance replacement. They are requesting a total of $173,724 in county funding for 2019. The Board took it under advisement.
Commissioner Collins made a motion to adjourn until the next regular meeting set for Monday, June 11, 2018 at 9:00 a.m. The motion was seconded by Commissioner Moates. The motion carried 3-0 at 11:36 a.m.
ATTEST: Resolved and ordered this 11th day of June, 2018
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