Saturday, October 20, 2018





Chairman Pat Collins called the regular session of the Cherokee County Board of Commissioners (The Board), to order and led all in attendance in the Pledge of Allegiance at 9:00 a.m. on Monday, November 13, 2017 in the Commission Room, #109 of the Cherokee County Courthouse located at 110 W Maple St., Columbus, Kansas.  Commissioners Pat Collins, Neal Anderson, Cory Moates, County Counselor Barbara Wright, and County Clerk Rodney Edmondson were present.

Members of the press present:  Larry Hiatt

The Board of County Commissioners convened at 9:00 a.m. as the Board of Canvassers for the purpose of canvassing the City and School General Election that was held on Tuesday, November 7, 2017.  Appearing from the County Clerk & Election Office was County Election Officer Rodney Edmondson, Deputy Clerk Paula Cheney, and Susan Jones for the purpose of taking the minutes.  County Counselor Barbara Wright was also present.

Edmondson and Cheney presented reports detailing the vote totals from Election Day, early voters, and advance by mail for the Board to review.  Edmondson reported that totals so far represent a 12.1% voter turnout.

Edmondson and Cheney presented 27 provisional ballot envelopes for consideration to the Board of Canvassers.  23 envelopes were recommended to be accepted, while 4 envelopes were recommended to be rejected.  Edmondson and Cheney provided a list of reasons and explanations for the recommendations.

A motion was made by Commissioner Collins to accept 23 provisional envelopes and to reject 4 envelopes as recommended.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0.

At 9:15 a.m. the Board convened in the office of the County Clerk & Election Officer to run the accepted provisional ballots through the M100 ballot tabulation machine for counting.  The Special Board consisting of Supervising Judge Geneva Grubbs, Deana Randall, and Karen Johnston, opened the sealed provisional ballot envelopes, removed the ballots, and inserted them into the M100 for tabulation.  The same Special Board also tabulated by hand the write-in ballots that were included in the provisional ballots.  The results were added to the final totals.

At 9:50 a.m. the Board reconvened in the Commission Room to review the final election results as presented by Edmondson and Cheney.  A total of 1930 ballots were cast and counted.  Edmondson read the list of top vote getters, as write-in’s, for the 18 positions that did not have a candidate file for the positions.

Edmondson stated to the Board that the results were a true and accurate account of the ballot count and vote totals in the general election held on November 7, 2017.

A motion was made by Commissioner Collins to certify the November 7, 2017 City and School General Election.  The motion was seconded by Commissioner Moates.  The motion carried 3-0.

Edmondson stated that since the results have been certified, he must inform the Board that the top vote getter in the Galena Ward 3 City Council position is not qualified to serve.  He stated that after reviewing the voter database and consulting with the 911 Addressing and Mapping Department and the City of Galena, the top vote getter does not live inside the city limits of Galena and is therefore not qualified to hold the office.  The position will become vacant in January of 2018 when the new term begins and will be filled by the City of Galena according to their policies for vacancies on the City Council.

The Board of Canvassers adjourned at 10:05 a.m. to reconvene as the Board of County Commissioners at 10:10 a.m.

Raven Elmore, County Treasurer, presented an Affidavit of Authority from the Baxter State Bank regarding a certificate of deposit that they have from Cherokee County.  This would allow the Treasurer to access the account.  The Board signed the document.

A motion was made by Commissioner Anderson to approve the minutes of the November 6, 2017 BOCC meeting as written.  The motion was seconded by Commissioner Moates.  The motion carried 3-0.

The Board discussed the need to sell real property that is in the county’s name as the owner.  Counselor Wright will work on the list of property and draft a public notice for the Board to review.

Susan Galemore from the SEK Regional Planning Commission appeared before the Board for the closeout of the flood buyout CDBG project 16-IT-001.  Chairman Collins called the public hearing to order at 11:00 a.m.  The hearing is being held to allow public comments prior to closing the grant.  Galemore stated that the project demolished 16 structures and provided relocation for three households.  A total of $257,924.74 in CDBG funds were expended, along with $748,774.23 in FEMA funds.  There were no public comments, and Chairman Collins closed the public hearing at 11:10 a.m.

A motion was made by Commissioner Anderson to sign the closeout documents as presented.  The motion was seconded by Commissioner Moates.  The motion carried 3-0.

A motion was made by Commissioner Moates for an attorney client executive session for 15 minutes for litigation with the Board, Counselor Wright, and Clerk Edmondson.  The motion was seconded by Commissioner Anderson.  The motion carried 3-0 at 11:18 a.m.

The meeting reconvened at 11:33 a.m.

Larry Hiatt presented an advertisement for the Board to consider recognizing the 100th anniversary of the Maude Norton Hospital.  The Board approved the purchase of the advertisement.

Raven Elmore, County Treasurer, presented a request for an early check payable to Postalocity for the processing and mailing of tax statements at an estimated cost of $12,776.32.  They need at least 50% down to begin the work.  The Board approved the request.

Commissioner Anderson made a motion to adjourn until the next regular meeting set for Monday, November 20, 2017 at 9:00 a.m.  The motion was seconded by Commissioner Moates.  The motion carried 3-0 at 11:41 a.m.

ATTEST:  Resolved and ordered this 20th day of November, 2017

Click here to view the Minutes PDF file with signatures and attachments.